Photocopiers: to buy or to lease?
The all important question when it comes to photocopiers is whether you buy or lease your machine. Buying one outright will ultimately give you complete autonomy as far as pricy office equipment is concerned, but will also require you to make a hefty initial investment. Then again, owning your own photocopier means that you aren’t tied into a contract and you’re free to do what you like with it.
Leasing, often considered the more affordable option, could give you access to otherwise unaffordable kit, but is somewhat of a false economy in the long-run. This is because you’ll probably end up paying more in leasing fees over the years than you would have spent on the photocopier in the first place.
There are clear pros and cons to both options, here’s a quick breakdown of the key considerations as far as the leasing/buying debate goes:
Photocopier servicing can cost upwards of £100 a time – this is a significant cost and it might be worth looking into whether or not your supplier offers a service plan alongside the price of your chosen copier.Note: Leasing a copier will usually include any servicing and maintenance included in your lease price.
- Cost per copy:
Leasing a copier will grant you a certain ‘copy allowance’ that’s measured on a cost-per-copy basis. This means that you pay for each copy as you go, creating a tariff that’s usually added onto a contract in case you to exceed your inclusive monthly
print allowance.As a general rule of thumb, these are the kind of costs you can expect to pay per copy:
- Black and white = 0.5p up to 2p per copy
- Colour = 5p upwards
Note: the above costs are dependent on the size, age and type of machine, and are judged according to the average A4, 80 gsm piece of white office paper.
When it comes to leasing, the smaller, low-density machines come in at around £25 a month to lease. Right up at the other end of the scale, you could be looking at several hundred pounds a month for a super flashy photocopier.
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